Guide for Junior Regattas:

Results from every Junior Regatta determine which club wins the GSBYRA Team Race Trophy, and qualifies skipper for Fleet Season Trophies. The GSBYRA Scorer uses a reverse Low Point System and gives each competitor an additional point for racing. Trophy is presented to club with highest points at GSBYRA Annual Fall Meeting and Awards Dinner.

Results from every Junior Regatta determine winners of Fleet/Class Season Trophies.

The objective is to give junior sailors a safe, fun and good learning experience, and to give instructors the responsibility of organizing, running, and scoring a regatta.

Safety:  Instructors and coaches shall view safety as the primary focus. Insure all problems are addressed and assist all sailors regardless of club affiliation. Although the primary responsibility of the instructor is to his or her charges, common sense dictates that problems must be covered. Use accompanying instructors and their boats as safety patrol.

Cooperation: Encourage sailors and clubs to help each other before, during, and after the race no matter what their club affiliation is.

Coaching: Give verbal assistance to all Green Fleet participants in order to improve skills. Instructors provide feedback to all participants as one assembled group before awards are presented.

Respect: Reinforce The Fundamental Rules and The Racing Rules of Sailing in a positive way. Encourage sailors to say “thank you” as they cross the line, particularly, after the last race.

GSBYRA provides 3 auto timing systems for use at Junior Regattas.

GSBYRA provides standard NOR and SI for Junior Regattas.

 

Instructor Responsibilities - Teach students to take care of business:

  1. Check Events listed on GSBYRA website schedule or check Regatta Network Calendar.
  2. Teach students to register early with Regatta Network, not less than one day before the event. Emergency registrations may be done at the event. Teach students to set up personal account at my.regattanetwork.com.
  3. Bring red folder with photocopies of medical information for every student to every Junior Event.
  4. Bring safety boat, charged VHF radio, whistle, sun screen, charged cell phone, and RRS.
  5. Know VHF communications channel at event.
  6. Monitor, motivate and assist students at all times leaving and returning to marina or beach.
  7. Be a good role model for students - wear PFD while on the water.
  8. Act as safety boat first, then as a coach to all students regardless of club affiliation.
  9. Monitor the weather and the course.
  10. Supervise students.

Competitor Responsibilities:

  1. Register at least a day in advance for event listed on GSBYRA website schedule with Regatta Network.
  2. Set up your personal account at myregattanetwork.com to keep track of your events.
  3. Check in at event, rig boat, assist others to rig boats, launch, and tie up boats.
  4. Sign up for lunch or bring lunch.
  5. Attend skippers meeting and ask questions.
  6. Wear PFD with whistle attached, bring water and sun screen
  7. Sail number required on both sides of sail must match number on registration. If sail number is identical sail number to another boat within same class, remove or add a number on both sides of the sail and change registration to match.
  8. Opti Green Fleet required to attach green streamer to end of sprit.
  9. After racing, put boats and gear away before eating or playing and clean up after yourself.
  10. Be polite at all times, and thank RC instructors.

Host Club Responsibilities:

  1. Identify GSBYRA Junior Event from GSBYRA website schedule or on Regatta Network/calendar.
  2. Identify club person(s) familiar with Regatta Network registration and scoring or needs to be trained. Club person(s) must contact GSBYRA webmaster to receive access to Regatta Network for registration and scoring well before event.
  3. Regatta Network access for scoring requires Username and case sensitive Password for club person(s).
  4. Know club Wi Fi Network Username and Password.
  5. Organize personnel for:

    Registration / Check in for competitors = correct information
    Lunch registration
    Skippers meeting
    Safety boats
    Scoring - Receive texted phone photos of straight sheet results by race & enter results in Regatta Network
    Protest Committee

  6. Items provided by club:

    Computer and Printer for scoring
    Green streamers for Opti Green Fleet
    2 Committee Boats
    Minimum Eight (8) Marks for 2 Courses
    Air Horns
    Battery operated Megaphones
    VHF radios
    Straight Sheets to record finishes by eace for each class (Download and print from GSBYRA website)
    Pencils
    Clip boards with rubber band at bottom edge for Straight Sheets
    Protest Forms
    Baumfalk Ballots - 1 per competing club jead instructor
    Current Racing Rules of Sailing

  7. Monitor the weather.
  8. Lunch.
  9. T-shirts (optional)
  10. Print: Check in Sheet by Fleet from Regatta Network Event Tools and provide to RC boat instructors before racing begins.  
  11. Scorer must have access to Regatta Network granted by GSBYRA webmaster before event.
  12. Prizes

    Every Optimist Green Fleet competitor receives a participation award.
    Top sailors by class: 420, Laser, Laer Radial, Mercury, Sunfish, Overall Optimist W-B-R combined, Opti White, Blue & Red Fleets

Committee Boat Instructor Responsibilities:

  1. Be familiar with Regatta Network.
  2. Be professional at all times and wear PFD while on the water: Committee, Safety and Mark Set Boats should have only working staff aboard, no others. (No other boats should tie to the committee boat.)
  3. Before the race:

    4. Assign Line Sighter and Recorder on RC boat and Mark Setter for Mark Set Boats.
    Acquire Check in Sheets by Class.
    Acquire 2 Straight Sheets for each Class.
    Acquire Name & phone number of Scorer.
    Introduce RCs by race area at Skippers Meeting.
    Announce VHF communications channel.
    Explain courses to be used.

  4. On the water:

    5. Accurately set the course marks & a square Start/Finish Line.
    Communicate course to be sailed loudly for each race
    Count and notate the number of starters.
    Use Auto Timing Systems provided by GSBYRA - have backup watch and air horn/whistle if Timing System fails.

  5. At Start: Sight start line, call OCS sail numbers, count number of boats that started.
  6. Record accurate Straight Sheet notation and finish order in pencil

    At Top of straight Sheet notate:
    Name of Recorder
    Name of Fleet on Course
    Name & Phone Number of person at club who receives text photo of individual race finish order
    Wind Direction and Velocity
    Race Number
    Course for each race
    Start Time for each race
    Number of starters for each race

    At bottom of Straight Sheet notate:
    OCS Sail numbers at bottom of sheet by race – draw a single line through OCS numbers who restart correctly.
    Protest sail numbers by race

  7. At finish Record

    Sail numbers in order of finish - Call “Green” after Opti sail number for Opti with green streamer
    Notate “G” after Opti Green sail number called
    Notate Finish time of first boat
    Account for every boat that started on stright sheet: Use designations DNC, DNS, OCS, DNF, RAF accurately

  8. Text cell phone photo of each completed race from straight sheet to Scorer as soon as possible.
  9. After races are completed:

    10. Save and file all handwritten individual race finish straight sheets.
    Help Scorer interpret Straight Sheets.
    Hear Protests and Adjust Scoring after with Scorer.
    Hand out & collect Baumfalk ballots.

  10. Present Awards.